Office Assistant

JOB DESCRIPTION


DISA International is looking for a motivated fulltime Office Assistant to join us in our office in Beerse, Belgium.

Your role is to create, maintain and improve a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Office Assistant duties and responsibilities include, among others, being the face of DISA to any visitor, handling incoming mail and parcels, scheduling internal and external meetings and appointments, making office supplies arrangements, and providing general administrative support to your colleagues. Ultimately, the Office Assistant should ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Previous experience as an Office Assistant or other relevant roles is required.

Daily presence at the DISA International office in Beerse is required.

Reports to: Managing Director

 

JOB REQUIREMENTS


  • Intermediate Vocational Training degree or relevant experience
  • Fluent in Dutch and English (verbal and written), some knowledge of German is a plus
  • Knowledge of Word, Excel, Powerpoint, Outlook etc.
  • Experienced in office procedures
  • Very strong in the use of all office equipment
  • Good telephone manner
  • Good communication skills
  • Ability to work independently as well as in a team
  • Ability to take own initiatives
  • High level of integrity and maintaining confidentiality always as necessary
  • Competences according to the latest version of company competence matrix
  • Representative appearance
  • A good sense of humor
  • Feel comfortable in a "no nonsense" corporate culture
  • Living within a reasonable distance from our office in Beerse, Belgium

 

RESPONSIBILITIES


  • All responsibilities regarding Quality (ISO 9001), Environment (ISO 14001) and Health & Safety (ISO 45001) and giving the necessary support to these Management Systems.
  • General correspondence and office related administrative tasks 
  • Phone service (ensure permanent accessibility & managing call forwarding)
  • Send packages and other postal items
  • Take minutes of meetings and report
  • Management support 
  • In the lead for the procedure alarm system & company keys 
  • Inventory management & purchasing general office supplies (f.e. laptops, business cards), PPE (f.e. company clothing), project related equipment
  • Ordering business gifts 
  • Marketing activities (maintaining website, brochures, give-aways, clothing)
  • Facility management; making arrangements for repairs and maintenance to business premises, facility-administration, point of contact for tenants, create administrative overview renovation plans. 
  • Manage office cleaning and implement and maintain ‘clean desk policy’
  • Archiving confidential documents
  • Administer contracts (expiry dates etc.) & company relations
  • Mobile phone purchasing and administration 
  • Coordination Agenda Director/ Management
  • Organize company events 
  • Make preparations for exhibitions
  • Order-management of company promotion material 
  • Track record information tenders and storage company photos 
  • Create Purchase Orders 
  • Make travel arrangements for Office personnel & backup travelling Operations personnel
  • PPE certifications and registration (stock-lists)
  • Backup tasks for planning and projects in case necessary
  • Assists in purchasing activities
  • Assistant tasks for Managing-Director and other staff, if and when required

 

WHAT DO WE OFFER?


  • A varied job with nice colleagues and a lot of own input and creativity
  • Working conditions according to PC 200 "Bedienden"


INTERESTED AND AVAILABLE SHORTLY?


Please send your resume and short motivation to Ms. Marjolein Ravesloot, human-resources@disa-international.com

Acquisition related to this vacancy will not be appreciated.