Office Manager


DISA International is looking for an motivated Office Manager to join us in our office in Beerse, Belgium.

Your role is to create, maintain and improve a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Office manager duties and responsibilities include, among others, being the face of DISA to any visitor, handling incoming mail and parcels, scheduling internal and external meetings and appointments, making office supplies arrangements, and providing general administrative support to your colleagues. Ultimately, the Office Manager should ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Previous experience as an Office Manager or other relevant roles is required.

Daily presence at the DISA International office in Beerse is required.

Reports to: Managing Director


  • Intermediate Vocational Training degree or relevant experience
  • Fluent in Dutch and English
  • Knowledge of Word, Excel, Powerpoint etc.
  • Experienced in office procedures
  • Trained in use of all office machinery
  • Good telephone manner
  • Good communication skills
  • Ability to work alone
  • Ability to take own initiatives
  • High level of integrity and maintaining confidentiality always as necessary
  • Competences according to the latest version of company competence matrix


  • All responsibilities regarding Quality (ISO 9001), Environment (ISO 14001) and Health & Safety (ISO 45001) and giving the necessary support to these Management Systems.
  • General correspondence and office related administrative tasks 
  • Phone service (ensure permanent accessibility & managing call forwarding)
  • Dispatch packages and all other related send post
  • Write minutes of meetings
  • Management support 
  • In the lead for the procedure alarm system & company key’s 
  • Inventory management & purchasing general office supplies (f.e. laptops, business cards), PPE (f.e. company clothing), project related equipment
  • Ordering business gifts 
  • Marketing activities (maintaining website, brochures, give-aways, clothing)
  • Facility management; making arrangements for repairs and maintenance to business premises, facility-administration, point of contact for tenants, create administrative overview renovation plan(s). 
  • Manage office cleaning and implement/maintain ‘clean desk policy’
  • Archiving confidential documents
  • Administer contracts (expiry dates etc.) & company relations
  • Mobile phone purchasing, administration 
  • Coordination Agenda Director/ Management
  • Organising company events 
  • Preparations for exhibitions
  • Order management of company promotion material. 
  • Track record information tenders and storage company photo’s 
  • Creating Purchase Orders 
  • Travel arrangements Office personnel + backup travelling Operations personnel
  • PPE certifications and registration (stocklists)
  • Backup tasks for planning and projects in case necessary
  • Assists in purchasing activities
  • Assistant tasks for Managing-Director and other staff, if and when required


Please send your resume and short motivation to Ms. Marjolein Ravesloot –

Acquisition related to this vacancy will not be appreciated.